We require all grantees to submit annual progress reports. Grantees must report on the agreed upon Project Deliverables received after the grant award notification.
The first report due date can be found in the grant award letter. The full reporting schedule for the duration of the grant is included in the Project Deliverables documents. Depending on the project the grant reporting schedule may differ from the table below. Please contact the Foundation with any questions.
July 1 – June 30
July 31 at 4:30pm (PT)
January 31 at 4:30pm (PT)
All grant reports must be submitted by the orginaztion’s Lead Development Contact through the online Grantee Portal. Grantees will receive access to and instructions for completing the forms a minimum of eight weeks in advance of the due date via an email reminder.
To access reporting requirements, log into the Grantee Portal with the same email used to submit applications. Then, click on the ‘Requirements’ tab located on the top left-hand corner.
Grantees are expected to contact the Foundation when implementation of the project is affected significantly by programmatic, staffing, or financial events:
Grantees must acquire written Foundation approval before making alterations to the approved grant budget totaling 10% or more in any budget category. A request may be submitted at any time during the course of the grant by the organization’s Lead Development Contact. Email the amount(s) to be reallocated and an explanation for the changes to email@example.com. At the Foundation’s request, grantees may be asked to fill out a Budget Reallocation Form.
If project implementation is anticipated to extend beyond the Final Report due date, grantees must submit a request for a no cost extension through the organization’s Lead Development Contact. Email a written justification, itemized spending plan for the grant balance, and a revised timetable to firstname.lastname@example.org.
If payment of a grant award is contingent on the grantee meeting conditions stipulated in the grant award letter, the grantee must submit a Contingency Update Letter every six months. Once all conditions have been met, we will disburse the funds.
Contingency Update Letters are due at 4:30pm (PT) on May 1 and November 1. If either due date falls on a weekend, the deadline is extended to 4:30pm (PT) the following Monday. Contingency Update Letters must be submitted through the Grantee Portal by the organization’s Lead Development Contact.